Your business has its own bill address, ending in @ap.olympuspay.co. You find it under Payments, in the Bill Pay inbox, and under Settings, then Company. It belongs to your business alone: bills sent to it are filed against your account and nobody else's.
How it works
- Give the address to a supplier, or forward an invoice to it yourself. A PDF or a photo of the bill works best, and a bill written in the body of the email is read too.
- We read the supplier, invoice number, dates and total, and check it against your purchase orders and recurring payments.
- The bill appears in your Bill Pay inbox as received, with what it matched, and we tell you it arrived. If something is over its purchase order, or a bill has already been recorded, we say so.
Nothing is ever paid automatically. A bill that arrives by email is a bill to review, and you pay it the normal way, under your usual limits and approvals.
If we cannot read a bill
A file that is not a supplier bill, is unreadable, or is missing a supplier or a total is not recorded. It is listed under Needs a look with the reason, so you can add the bill yourself.
Keep the address safe
- Owners and admins can switch the address off, and can get a new one. The old address stops working immediately, so tell your suppliers.
- Get a new address if it has leaked, or if it starts receiving mail that is not bills.
- The address contains a random code, so it cannot be worked out from your company name.